TRUSTEE VACANCY
Do you have an interest in the Thatcham Community?
Are you able to volunteer your time to help manage a
leading community asset?

Click HERE for more details.
Thatcham Memorial Hall & Playing fields

A charity serving the community of Thatcham and the surrounding area

 Join the many clubs and actvities held at the Memorial Hall
 
                                                                                   Charity Organisations
 
 
      Hourly Hire Charge
 
     Hall/Kitchen, Lounge Bar                                             £13.50
    Committee Room /Kitchen                                          £10.00
    Committee Room only                                                 £9.00
    Refundable Deposit - for social and dances             £100.00
    Refundable Deposit - for meetings, etc                     £20.00
 
 
 
 
                                                                                          Regular Hirers
 
 
     Hourly Hire Charge

   
Hall/Kitchen, Lounge Bar                                          £17.50
    Committee Room /Kitchen                                       £12.50
    Committee Room only                                              £11.00
    Refundable Deposit - for social and dances          £150.00
    Refundable Deposit - for meetings etc                   £50.00
 
 
 
 
                                                               Occasional Hirers
 
 
        Hourly Hire Charge

    Hall/Kitchen, Lounge Bar                                            £20.00
    Committee Room /Kitchen                                         £16.00
    Committee Room only                                                £11.00
    Refundable Deposit - for social and dances            £150.00
    Refundable Deposit - for meetings etc                     £50.00
 
 
                                                                              NB  Hall must be vacated by midnight
 
 
   N.B. Cheques should be made payable to Thatcham Memorial Hall and posted to
 
   Thatcham Memorial Hall, Brownsfield, Bath Road, Thatcham, Berks RG18 3AG
 
 
 
 
           THIS IS A NON SMOKING VENUE. EVIDENCE OF SMOKING WILL RESULT IN  
                                RETENTION OF YOUR DEPOSIT AND A £500 FINE
Standard Conditions of Hire
 
  1.  To comply with fire regulations maximum attendance is limited to 150 persons.
        Tables and chairs are available for not more than 120 persons.  Fire exits are clearly marked in the hall,
        lounge, kitchen and committee rooms.  Fire extinguishers are available at all exits.
 
   2.  Premises are to be swept, tidied and left in a clean condition after each hire. Chairs and tables to be returned
       to store, crockery and cutlery to be washed but not stored away in order to be checked, and for this purpose
        an additional 1 hours hire is required. All items or breakages will be deducted at cost from deposit.
 
   3.  Children's Parties: All food and drink must be kept in the lounge area at all times.
 
   4.  All tables and chairs are to be wiped down after use.
 
   5.  Keys are not issued, caretaker will unlock at the time of letting and return to relock upon time of expiry and
        the hirer is responsible for the premises whilst the hall is unlocked.
 
   6. Hire charges where applicable will include use of furniture, water, heating, crockery, cooker, refrigerator, etc.
 
   7.  Hirers must instruct musician/disco operators that sound is to be kept to a reasonable decibel levels as
       complaints of excessive noise could lead to prosecution and possible imprisonment, Smoke effect machines are
        not permitted, these cause the smoke detectors to go off a £50 call will be charged to reset.
 
    8.  Premises must be vacated promptly when times has expired as additional time will be deducted from deposit at
         an appropriate rate.
 
    9.  Minimum hire period shall be for two hours with no exceptions.
 
   10.  Cancellations should be notified in writing at least 14 days prior to date of booking or no refunds will be made
           except in special circumstances at the discretion of the booking clerk.
 
   11.  All bookings to be made in writing with full deposit and 50% of hire charge at time of booking. The balance
           shall be paid not later than 28 days prior to the date of hire.
 
   12.  The committee reserve the right to cancel bookings in the event of the Hall being required for elections or
             other exceptional circumstances. In which case the Hirer shall be entitled to a refund of any fee or deposit
             already paid.
 
    13. The committee shall not be liable to the Hirer for any loss or damage whatsoever, due to the premises being
            rendered unfit for the use which it has been hired.
 
    14.  No screws or nails of any kind are to be driven into the floor, walls or ceilings. Nor are drawing pins, selotape,
           blue tac or similar to be affixed to the walls, doors or ceiling for any purpose whatsoever. And no substances
           to be applied to the floor as this affects the non slip-surface.
 
    15.  The Hirer will during the period of hire, be responsible for supervision of the premises, the fabric and the  
            contents, their care, safety from damage however slight or change of any sort, and the behaviour of all 
           persons using the premises whatever their capacity, including proper supervision of car parking arrangements
           so as to avoid obstruction of the highway.
          The Hirer will respect the 2 Disabled bays we have for our less able user's and not use these fot the purpose
           of loading or unloading equipment during the hire.
 
     16.  The Hirer shall not sub-hire or use the premises or allow the premises to be used for any unlawful purpose
             or in any unlawful way to do anything or bring onto the premises anything which may endanger the same
            or any insurance policies in respect thereof. The sale of alcoholic liquor is only permitted by a licensed bar
             which has obtained an occasional license, this must be approved by the booking clerk.
 
      17. The Hirer shall indemnify the committee for the cost of repair of any damage done to any part of the building
             including the cartilage therof or the contents of the building which may occur during the period of the hiring
             as a result of the hiring.
 
      NB    If the Hirer is in any doubt as to the meaning of any of these conditions, please contact the booking clerk.
 
     Deposits are normally refunded within 5 days of the function, after inspection by the Clerk has been made, subject
      to the conditions of hire being adhered to.
 
 
 
 
  For an Application form please contact the Booking Clerk
  Mrs K Pitt
  Thatcham Memorial Hall
  Brownsfield,
  Bath Road
  Thatcham
  Berks RG18 3AG
 
  (01635) 868244
  Business hours 9.00am - 12.00pm Monday to Friday
 
  Registered Charity No 300124